Our client, a Swiss Private Bank in Geneva, is actively looking for a full-time permanent position a
Senior Executive Assistant to the General Manager
Mission :
Deliver administrative efficiency support to the General Manager’s needs and demands, organize his agenda and act as a reference towards Group and Management.
Support to the General Manager through a variety of task related to organization and communication.
Provide administrative correspondence in a sophisticated and professional manner.
Solve any problem/issues that General Manager may encounter.
Conduct any research the General Manager may need.
Perform Private Banking Assistant tasks to drive efficiently client instructions.
Primary role – Executive Assistant :
- Manage the General Manager’s schedule & facilitate interaction with department heads:
- Follow-up and update the General Manager agenda on a daily basis
- Schedule appointments, both internal & external; prioritize meetings
- Answer and re-direct phone calls, manage General Manager’s emails
- Sort and filter all incoming mails and memos by degree of importance and initiate actions as needed
- Produce and distribute correspondence memos, letters, forms, etc.
- Prepare agenda, summarize topics of discussion and/or document the minutes for internal meetings, when necessary
- Organize business trips for the General Manager
- Perform ad hoc tasks and requests
Secondary role – Personal Assistant :
- Handle administrative tasks for the General Manager:
- Follow-up general and administrative correspondence and projects (private matters)
- Coordinate with third party (insurances, banks, other service suppliers)
- Prepare and coordinate required documents for tax and invoice purposes
- Organize filing and archiving
- Perform ad hoc tasks and requests
Third role – Private Banking Assistant :
- Handle administrative tasks related to clients’ accounts:
- Prepare, on request, various correspondence addressed to clients
- Prepare & follow-up clients visits administration in coordination with Private Banking Department (documents, visit reports)
- Perform ad hoc tasks and requests
Profil :
- Bachelor degree or similar education
- Minimum 5 - 7 years of relevant experience in a similar position possibly in a Private Bank or Wealth Management firm
- Banking knowledge (understanding of product structure and internal organization)
- Sound understanding of the Swiss administrative system (insurances, banks, taxes, etc.)
- Experience in direct clients’ interactions.
- Fluent in English and French
- Top of the line organization skills with an ability to prioritize and multitask
- Great interpersonal skills
- Effective and professional communication abilities, including being able to communicate with clients, guests and/or all level of employees.
- Professional writing capabilities, including emails, memos, letters and other reports and correspondence in both languages.
- Ability to identify, complete and follow-up a GM private administration portfolio.
- Strong understanding of Private Banking tasks, Swiss administrative system.
Date de création : 05.01.2023
Si ce poste vous intéresse et que vous correspondez parfaitement au profil recherché,
envoyez au plus vite votre CV à
Star(t) Emploi SA
qui le traitera dans les meilleurs délais en toute confidentialité.
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