Our client, a Swiss Private Bank in Geneva, is actively looking for a full-time permanent position a

Senior Executive Assistant to the General Manager

Mission :

Deliver administrative efficiency support to the General Manager’s needs and demands, organize his agenda and act as a reference towards Group and Management.

Support to the General Manager through a variety of task related to organization and communication.

Provide administrative correspondence in a sophisticated and professional manner.

Solve any problem/issues that General Manager may encounter.

Conduct any research the General Manager may need.

Perform Private Banking Assistant tasks to drive efficiently client instructions.

Primary role – Executive Assistant :

• Manage the General Manager’s schedule & facilitate interaction with department heads:
• Follow-up and update the General Manager agenda on a daily basis
• Schedule appointments, both internal & external; prioritize meetings
• Answer and re-direct phone calls, manage General Manager’s emails
• Sort and filter all incoming mails and memos by degree of importance and initiate actions as needed
• Produce and distribute correspondence memos, letters, forms, etc.
• Prepare agenda, summarize topics of discussion and/or document the minutes for internal meetings, when necessary
• Organize business trips for the General Manager
• Perform ad hoc tasks and requests

Secondary role – Personal Assistant :

• Handle administrative tasks for the General Manager:
• Follow-up general and administrative correspondence and projects (private matters)
• Coordinate with third party (insurances, banks, other service suppliers)
• Prepare and coordinate required documents for tax and invoice purposes
• Organize filing and archiving
• Perform ad hoc tasks and requests

Third role – Private Banking Assistant :

• Handle administrative tasks related to clients’ accounts:
• Prepare, on request, various correspondence addressed to clients
• Prepare & follow-up clients visits administration in coordination with Private Banking Department (documents, visit reports)
• Perform ad hoc tasks and requests

Profil :

• Bachelor degree or similar education
• Minimum 5 - 7 years of relevant experience in a similar position possibly in a Private Bank or Wealth Management firm
• Banking knowledge (understanding of product structure and internal organization)
• Sound understanding of the Swiss administrative system (insurances, banks, taxes, etc.)
• Experience in direct clients’ interactions.
• Fluent in English and French
• Top of the line organization skills with an ability to prioritize and multitask
• Great interpersonal skills
• Effective and professional communication abilities, including being able to communicate with clients, guests and/or all level of employees.
• Professional writing capabilities, including emails, memos, letters and other reports and correspondence in both languages.
• Ability to identify, complete and follow-up a GM private administration portfolio.
• Strong understanding of Private Banking tasks, Swiss administrative system.